Personal Assistant to Associate Directors & Group Support Officer
National Oceanography Centre, Liverpool
12 month Fixed Term Appointment
Full Time (37 hours per week)
£33,831
Who are we?
We are the National Oceanography Centre (NOC) - the UK’s leading institution for integrated coastal and deep ocean research. Through our ground-breaking research, collaboration, and game-changing innovation we work to gain a deeper understanding of our ocean, helping every living thing on our planet flourish.
We are made up of a dynamic and vibrant community focused on solving challenging long-term marine science problems, underpinning international and UK public policy, business and societal outcomes.
The ocean has the potential to provide the solutions to so many of the social, economic and environmental challenges we face worldwide. To truly harness the value of the ocean, we put ocean research, science and discovery at the heart of our culture.
Join us in shaping the future of oceanographic research and contribute your unique perspective to our organisation.
About the role
This is a fantastic opportunity for an individual who has experience of providing PA support and is responsible for the smooth running of a busy team. The role will be providing friendly and efficient support to the Associate Director for Digital Ocean and Associate Director of Science & Technology, in addition to assisting their team with day to day administration.
Key Responsibilities include:
- Extensive diary management to both Associate Directors
- Email management
- Travel coordination
- Committee/meeting support including drafting agendas, taking accurate minutes and providing supporting papers.
- Taking, monitoring and following up on actions as required or directed
- Support with team administration (e.g. expenses, meeting arrangements, document creation, organising external visitors to the NOC, onboarding new staff)
About you
Do you have experience of managing multiple workloads and a wide range of tasks, multi-tasking with ease?
We want someone who has experience as a PA or Team Secretary/Administrator who can be resourceful, innovative, proactive, and think independently. You will have a professional demeanour with excellent interpersonal and communication skills to support a friendly, fast-paced team.
Why NOC?
We offer a generous set of benefits, including:
- 30 days contractual annual leave, plus 3.5 extra closure days and bank holidays
- a 10% employer contribution pension scheme
- access to our Employee Assistance Programme, offering free and anonymous support on mental, physical, emotional, health and financial issues
- access to a flexible benefits portal offering online discounts, cashback and eGift cards
- a Cycle2Work scheme allowing employees to acquire bikes and accessories
- a great working environment with a number of social events, including summer and Christmas celebrations
- we are proud to be a Living Wage Employer
Location
This position will be based in Liverpool. The centre is part of the University campus and is only a short walk from the city centre and Lime Street station.
The NOC has a hybrid working approach where for most positions staff can work from home up to 2 days per week. If you are interested in this position, but require a more flexible working arrangement, please contact the recruitment team using the contact details below.
We can support visa applications where required. We may be able to offer financial support for applicants who will need to relocate for this position.
Submitting an application
Please click ‘Apply for this job’ and submit an up-to-date CV and cover letter. If you are unable to apply online, please contact the NOC recruitment team at careers@noc.ac.uk / 07355 676794.
Before submitting your application please ensure you have reviewed the attached job description and person specification.
We are committed to fostering diversity and inclusion in our workplace. We actively encourage qualified candidates from all backgrounds to apply for this position, as we strive to create a supportive and equitable environment where all voices are valued and heard.
Those seeking employment at NOC are considered solely on their qualifications, skills and experience, without regard to gender, gender identity, age, race, religion, disability, sex, sexual orientation, relationship status, family status (including pregnancy / maternity leave) or any other protected characteristic.
There is a guaranteed interview scheme for candidates who meet the minimum criteria of the position and declare a disability. NOC is an Investors in People organisation.
Date advert posted: 19/09/2024
Closing date: 17/10/2024. This vacancy may close earlier depending on the number of applicants.
Please note we are not accepting applications via recruitment agencies for this position.
